在招募流程中，可以透過信件白紙黑字的傳達清楚的資訊給求職者
即使電話中已經達成共識，也建議寄出信件，讓對方留底以免沒有資訊回頭看
這篇文章主要分享招募流程中會需要溝通的信件，包含了信件內需要呈現的要素有哪些，也有分享範例讓大家更容易意會
由於現在人才越來越搶手，所以我所分享的範例會更強調雇主品牌的行銷，有別於一般傳統的信件內容
信件種類包含
– 邀約面試
– 邀約面試安排通知
邀約面試信件
信件內需要呈現的資訊清單
招呼語
跟寫Mail一樣，開頭要先打招呼，依公司文化/習慣不同，可以使用不同的招呼語
例如: 您好、Hi、Hello小撇步: 在招呼語的後面，複製貼上求職者的名字
這個小撇步看起來沒甚麼，但是大多數的企業在初次接觸求職者時，真的很少人願意多做這一步告知你是誰
招呼語後，要告知你是哪家公司的誰，可以自行判斷要不要提供職稱
簡短介紹公司
用一句話簡單說明公司的屬性、背景
例如，是甚麼產業、是某某集團底下的子公司、是某某外商的台灣分公司、公司主要產品是甚麼甚麼
請選擇你覺得寫出來最吸引人看下去的、比較知名的簡短敘述目前在找的職缺 / 對方哪裡符合 (為何想邀約面試)
用一句話敘述你想邀約他面試的職缺是甚麼
敘述職缺的方式，大多數的企業都只有直接告知職稱小撇步 : 也可以從技能面、資格條件下手
我自己都會看求職者的履歷背景來決定
如果是新鮮人，沒有實務經驗，我會用直接用職稱來告知我要邀約他面試甚麼職務，或是 “對從事OO職務有興趣的人才”
如果是同業的人才，我會寫說 “在找跟你一樣有OO經驗的人才”
如果是符合相關技能的，我會寫說 “在找會OO的人才”這樣可以提升求職者對雇主品牌的好感，可以讓求職者知覺到這家公司是有看過他的履歷才邀約面試的
告知你的期望
介紹完你要邀約面試的職缺後，可以接著告知你希望他幹嘛，是要回電、還是提供聯絡方式、還是直接進入面試
以下範例
若希望回電、接電話
-因方才與您電話聯繫未果，煩請提供您方便通話的時段若希望對方提供聯絡方式 (目前人力銀行可以讓求職者選部分開放，所以企業看不到電話)
-因無法與您聯繫，希望能有機會與您通話進一步介紹職缺細節若希望直接邀約面試
-想邀約您進行面談，讓您有機會更認識我們，煩請回覆您方便邀約面試的時段小撇步: 簡短敘述能吸引他的地方
這個部份可以被放在兩個位置
第一個位置是
在介紹完你要邀約面試的職缺之後，也就是告知你的期望之前，一樣用一句話介紹的方式
在這個位置，建議是寫跟這個職務相關的，例如，如果是找攝影師，可以說 “公司有自備攝影棚與剪接室”，之類的
或者是，可以說這個職務的未來發展，例如 “該職務被定位為儲備幹部”，之類的第二個位置是
告知你的期望之後，可以在下一個段落用條列的方式，就可以介紹比較多吸引人的內容，建議寫公司的福利或是特色
可以用額外的小標題來呈現，範例如下[我們對員工愛的表現]
-每年每人一萬元學習基金
-每週一次水果日小撇步 : 留下公司介紹/報導/社群/產品連結
這個小撇步，對於知名度低的小公司要吸引人才很有用
在初次接觸求職者的時候，就附上公司的報導來讓對方知道你們不是默默無名，讓求職者安心
如果報導內容是關於公司文化、福利的話，更加分
如果公司產品、商業模式比較冷門的話，附上介紹連結也會讓求職者對公司有更多的認識，可以提升雇主品牌好感，也讓求職者知覺到公司招募的用心如果公司有在經營為了招募、雇主品牌形象的社群 (尤其是LinkedIn)，附在邀約面試信件中，效果也很好
還可以提升經營社群的績效 (流量、追蹤數)，一兼二雇留下你的完整聯絡方式
這個部份可留可不留，如果怕被求職者打擾的話，就簡單附個有職稱的簽名檔即可
有留的話，求職者要打電話回去也比較方便
【邀約面試信件範例】
Hi OO(求職者名字)，我是 OO公司的人資-Miriam，本公司主要的產品是OO，目前組織在擴編招募和您一樣 OO 的人才，因無法與您聯繫，希望能有機會與您通話進一步介紹職缺細節，若有任何問題請不吝與我聯繫
[為什麼要加入我們]
– OOOO
– OOOOOOO
產品相關報導 :
招募漏斗線上課程 – 八折折扣碼 : TOPRECRUITER0.8
Miriam Chen
郵件： notonlyhr@gmail.com
https://notonlyhr.com/
During the recruitment process, you can
convey clear information to job seekers through letters
The letter contains the elements that need to be presented in the letter, and there are also shared examples to make it easier for everyone to understand
. Since talents are becoming more and more in demand, the examples I share will emphasize the marketing of employer branding, which is different from the general tradition. content of the letter
Types of letters include
– invitation to interview
– notice of interview arrangement
invitation letter for interview
List of information to be presented in the letter
greeting
Just like writing a Mail, you need to say hello at the beginning. Depending on the company culture/habit, you can use different greetings
such as: Hello, Hi, HelloSmall step: At the back of the greeting, the small step of copying and pasting the job seeker’s name
does not seem to be much, but when most companies first contact job seekers, very few people are really willing to take this step.tell who you are
After the greeting, tell you which company you belong to, and you can decide whether to provide a professional title or not.
Brief introduction of the company
Briefly explain the company’s attributes and background in one sentence.
For example, what industry is it, it is a subsidiary of a certain group, it is a Taiwan branch of a foreign businessman, and what are the company’s main products.
Please choose what you think is the most attractive to write. down, well-knownBriefly describe the vacancy you are currently looking for / where the other party is suitable (why you want to invite an interview)
Describe the job vacancy you want to invite him to interview in one sentence
. The way to describe the job vacancy is that most companies only tell the job title directly.Small tip: You can also start from the skills and qualifications.
I will look at the resume background of the job seeker to decide.
If it is a new person and has no practical experience, I will use the job title to tell me what job I want to invite him to interview, or It is “talents who are interested in OO positions”
If it is a talent in the same industry, I will write “I am looking for talents with OO experience like you”
If it matches the relevant skills, I will write “Looking for OO talents.” Talent”This can enhance the job seeker’s favorable impression of the employer’s brand, and make the job seeker aware that the company has seen his resume before inviting him for an interview.
Inform your expectations
After introducing the vacancy you want to invite for an interview, you can then tell him what you want him to do, whether you want to call him back, provide contact information, or go directly to the interview
The following example
if you want to call back and answer the phone
– because I just failed to contact you by phone, please provide a time that is convenient for you to callIf you want the other party to provide contact information (currently, the human resources bank can open the selection part of job seekers, so the company cannot see the phone number)
– because I can’t contact you, I hope to have the opportunity to talk to you to further introduce the details of the vacancyIf you want to directly invite you for an interview
– would like to invite you for an interview, so that you have the opportunity to get to know us better, please reply to your convenient interview timeSmall Steps: Where a short narrative appeals to him
This section can be placed in two positions
The first position is
after you have introduced the job vacancy you are offering for an interview , that is, before telling your expectations , you should also introduce it in one sentence
at this position. It is recommended to write about this position. For example, if you are looking for photography As a teacher, it can be said that “the company has its own studio and editing room”, etc.
Or, it can be said that the future development of this position, such as “this position is positioned as a reserve cadre”, etc.The second position is that after
telling your expectations , you can use a column in the next paragraph to introduce more attractive content. It is recommended to write about the benefits or features of the company and
present them with additional subheadings. Examples are as follows[The performance of our love for employees]
– 10,000 yuan learning fund per person per year
– fruit day once a weekSmall step: leave company introduction/report/community/product link
This small step is very useful for small companies with low reputation to attract talents.
When contacting job candidates for the first time, attach a company report to let them know that you are not unknown and reassure job seekers.
If the content of the report is about company culture If the company’s products and business model are relatively unpopular ,
attaching an introduction link will also allow job seekers to have more understanding of the company, which can enhance the goodwill of the employer’s brand and make job seekers aware of the company’s recruitment intentions.If the company operates a community (especially LinkedIn) for recruitment and employer brand image, attach it to the interview invitation letter, the effect is also very good, and
it can also improve the performance of the operating community (traffic, tracking number), one and two employment.Leave your full contact information
This part can be kept or not. If you are afraid of being disturbed by job seekers, you can simply attach a signature file with the title to
keep it. It is more convenient for job seekers to call back.
【Example of Interview Invitation Letter】
Hi OO (job seeker’s name), I’m Miriam, the human resource of OO company. The main product of our company is OO. Currently, the organization is expanding and recruiting OO talents like you. Because I can’t contact you, I hope to have the opportunity to contact you. Call to further introduce the details of the vacancy, if you have any questions, please do not hesitate to contact me
During the recruitment process, you can
convey clear information to job seekers through letters
The letter contains the elements that need to be presented in the letter, and there are also shared examples to make it easier for everyone to understand
. Since talents are becoming more and more in demand, the examples I share will emphasize the marketing of employer branding, which is different from the general tradition. content of the letter
Types of letters include
– invitation to interview
– notice of interview arrangement
invitation letter for interview
List of information to be presented in the letter
greeting
Just like writing a Mail, you need to say hello at the beginning. Depending on the company culture/habit, you can use different greetings
such as: Hello, Hi, Hello
Small step: At the back of the greeting, the small step of copying and pasting the job seeker’s name
does not seem to be much, but when most companies first contact job seekers, very few people are really willing to take this step.
tell who you are
After the greeting, tell you which company you belong to, and you can decide whether to provide a professional title or not.
Brief introduction of the company
Briefly explain the company’s attributes and background in one sentence.
For example, what industry is it, it is a subsidiary of a certain group, it is a Taiwan branch of a foreign businessman, and what are the company’s main products.
Please choose what you think is the most attractive to write. down, well-known
Briefly describe the vacancy you are currently looking for / where the other party is suitable (why you want to invite an interview)
Describe the job vacancy you want to invite him to interview in one sentence
. The way to describe the job vacancy is that most companies only tell the job title directly.
Small tip: You can also start from the skills and qualifications.
I will look at the resume background of the job seeker to decide.
If it is a new person and has no practical experience, I will use the job title to tell me what job I want to invite him to interview, or It is “talents who are interested in OO positions”
If it is a talent in the same industry, I will write “I am looking for talents with OO experience like you”
If it matches the relevant skills, I will write “Looking for OO talents.” Talent”
This can enhance the job seeker’s favorable impression of the employer’s brand, and make the job seeker aware that the company has seen his resume before inviting him for an interview.
Inform your expectations
After introducing the vacancy you want to invite for an interview, you can then tell him what you want him to do, whether you want to call him back, provide contact information, or go directly to the interview
The following example
if you want to call back and answer the phone
– because I just failed to contact you by phone, please provide a time that is convenient for you to call
If you want the other party to provide contact information (currently, the human resources bank can open the selection part of job seekers, so the company cannot see the phone number)
– because I can’t contact you, I hope to have the opportunity to talk to you to further introduce the details of the vacancy
If you want to directly invite you for an interview
– would like to invite you for an interview, so that you have the opportunity to get to know us better, please reply to your convenient interview time
Small Steps: Where a short narrative appeals to him
This section can be placed in two positions
The first position is
after you have introduced the job vacancy you are offering for an interview , that is, before telling your expectations , you should also introduce it in one sentence
at this position. It is recommended to write about this position. For example, if you are looking for photography As a teacher, it can be said that “the company has its own studio and editing room”, etc.
Or, it can be said that the future development of this position, such as “this position is positioned as a reserve cadre”, etc.
The second position is that after
telling your expectations , you can use a column in the next paragraph to introduce more attractive content. It is recommended to write about the benefits or features of the company and
present them with additional subheadings. Examples are as follows
[The performance of our love for employees]
– 10,000 yuan learning fund per person per year
– fruit day once a week
Small step: leave company introduction/report/community/product link
This small step is very useful for small companies with low reputation to attract talents.
When contacting job candidates for the first time, attach a company report to let them know that you are not unknown and reassure job seekers.
If the content of the report is about company culture If the company’s products and business model are relatively unpopular ,
attaching an introduction link will also allow job seekers to have more understanding of the company, which can enhance the goodwill of the employer’s brand and make job seekers aware of the company’s recruitment intentions.
If the company operates a community (especially LinkedIn) for recruitment and employer brand image, attach it to the interview invitation letter, the effect is also very good, and
it can also improve the performance of the operating community (traffic, tracking number), one and two employment.
Leave your full contact information
This part can be kept or not. If you are afraid of being disturbed by job seekers, you can simply attach a signature file with the title to
keep it. It is more convenient for job seekers to call back.
【Example of Interview Invitation Letter】
Hi OO (job seeker’s name), I’m Miriam, the human resource of OO company. The main product of our company is OO. Currently, the organization is expanding and recruiting OO talents like you. Because I can’t contact you, I hope to have the opportunity to contact you. Call to further introduce the details of the vacancy, if you have any questions, please do not hesitate to contact me
